A cash disbursements journal is designed to capture all the important elements of each cash disbursement. Below is an example of a cash disbursements journal. The first column indicates the date of the payment. The second column indicates the check number issued. The third column indicates the party who received the payment (usually called the payee). The fourth column indicates the amount of the disbursement. Columns five through fourteen represent account categories. Placing the amount of the payment in a specific account category column indicates the nature of the transaction. For example, the first check in the journal, written to La La Land Realty, is clearly for office rent because the amount of the payment is placed in that column.
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